
Delivery, knowledge, and AI lived in different tools with no shared context.
Teams tracked work in one place, wrote knowledge in another, and opened generic chat when they needed help. Context did not carry across, so people repeated themselves and did not trust answers from AI that never saw the workspace. The product needed one governed place where delivery, living documents, and assistant threads all pointed at the same work.
One workspace for Kanban delivery, Spaces, reports, and the assistant
We designed end to end on a shared shadcn Maia system with role-based access. Workspaces and boards carry assignments, due dates, priorities, and lanes so status stays on the board instead of in spreadsheets. Spaces use Notion-style rich text for knowledge and drafts; Create mode and the draft drawer land AI output on real pages. The assistant uses Ask, Plan, and Create, with mentions, workflows, and models curated per workspace, plus reporting with day, week, and month views so leads see movement over time. Home cards and the composer earned the first screen: weekly actions, integrations, and recent work visible at a glance.
Board, Spaces, and assistant finally agreed on what "this project" meant
Teams stopped treating the board, knowledge base, and chat as three competing truths. Context rode with the work, so fewer reviews opened with a recap nobody had time for, and fewer assistant replies started with "I can't see that workspace." Leads could read movement in reporting instead of stitching a story from side channels and screenshots.
“Gagan's calm precision and cross-domain adaptability make him one of the most formidable people I've worked with.”
New chat surfaces helpers, workflow shortcuts, and one composer so people start from the right task, with Ask, Plan, and Create modes and models the workspace admin chooses.
Weekly actions, integration prompts, and recent items on the first screen so status does not require a hunt through menus.
Rich text in Spaces with inline actions for summarise and next steps, so edits stay in the page instead of a separate chat window.
Long runs show steps and sources so teams can follow how a conclusion was reached, not only the final answer.
Mentions, attachments, and voice in one thread so briefs and follow-ups stay together.
Medios en esta historia
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